Production Clerk

Job Description

Job summary
The Production Clerk supports production operations by coordinating workflows, materials, and documentation
to ensure smooth and efficient production processes. The Production Assistant assists the Production Planning
& Control (PPC) Manager in executing production schedules, monitoring output, maintaining workplace
organisation, and ensuring quality, safety, and housekeeping standards are upheld across the production floor.
The role serves as the link between Machine Operators, Production Supervisors and the PPC unit, ensuring timely
communication, accurate reporting, and consistent adherence to operational procedures.
Key roles and responsibilities
• Production Coordination & Execution
– Support the implementation of daily and weekly production plans as guided by the Production Planning
& Control Manager.
– Receive and review order sheets, work orders, and sample swatches to confirm product specifications
and production targets.
– Track and record daily production progress, noting output, downtime, and material usage.
– Assist in balancing workloads and organising machine and operator assignments to achieve target
output.
– Coordinate with Warehousing and Engineering to ensure raw materials, spares, and accessories are
available at workstations before production begins.
• Quality & Process Support
– Verify that pre-production samples match approved quality standards before production
commencement.
– Support the quality team in monitoring in-process checks and correcting deviations.
– Identify defective or non-conforming products and escalate to the supervisor for corrective action.
– Promote adherence to standard operating procedures (SOPs) and good manufacturing practices (GMP).
• Material Handling & Documentation
– Maintain accurate production records, including attendance, output, rejects, and rework.
– Assist in tracking material movement between sections.
– Prepare and update daily production logs, operator performance sheets, and floor reports.
– Support inventory control by reconciling materials, fabric, trims, and accessories issued versus used.
• Workplace Organisation & Safety
– Liaise with Production Supervisors to ensure that production areas, machines, and equipment are clean,
organised, and safely operated.
– Check that all workstations have adequate lighting, ventilation, and required safety signage.
– Verify that machine guards and protective devices are functional and correctly installed.
– Enforce proper use of personal protective equipment (PPE) among operators and helpers.
– Support floor safety audits and immediately report hazards or unsafe conditions to the Supervisors.
• Team Support & Communication
– Coordinate between departments to ensure workflow continuity.
– Assist in conducting pre-production meetings, daily briefings, and shift handovers.
– Participate in training and upskilling programs for operators and new recruits.
– Contribute to building teamwork, motivation, and a positive floor environment.                                             • Continuous Improvement & Efficiency
– Suggest minor process improvements to enhance workflow and reduce waste or idle time.
– Monitor progress of production against plans and alert Production Supervisors of potential delays.
– Participate in lean initiatives, 5S (Sort, Set in Order, Shine, Standardise, and Sustain) activities, and
productivity improvement drives.
– Maintain awareness of production targets, line efficiency, and quality performance indicators.
• Compliance with Vistari’s Corporate Systems
– Apply the highest standards of internal controls and risk management practices and behaviours and
embed a positive risk and control culture.
– Demonstrate prudence, sound judgement, and appropriate and timely escalations in management of all
types of risk (including fraud risk) applicable to the role.
– Promote and adhere to Vistari’s core values and ensure compliance with organisational policies and
procedures, collective agreements, and statutory employment standards.
– Maintain zero tolerance to bribery, fraud, and corruption, and ensure the immediate reporting of any
corruption or suspect behaviour that threatens Vistari’s reputation.
– Adhere to safeguarding policies and procedures and immediately report any safeguarding concerns.
– Any other related responsibilities that may be assigned by the Line Manager from time to time.